Training: Use rules to organize your email in Outlook. Create a rule based on a message, or from a template. Watch this online video to learn how.

Use rules to automatically perform specific actions on email that arrives in your inbox. For example, you can create rules that will change the importance level of messages as they come in, automatically …

Microsoft 365 Copilot in Outlook helps you create and review inbox rules using natural language. You can ask Copilot to set up rules that organize incoming email such as moving, categorizing, or …

You can use inbox rules to automatically forward or redirect messages sent to your mailbox to another account. Messages that are forwarded will appear to be forwarded from you. Messages that are …

Training: Use Sweep, Archive, rules, and more in Outlook on the web to organize your inbox. Watch this video to learn how.

Client-side rules have at least one condition or action that uses an Outlook feature, and they don’t run until you log into classic Outlook for Windows with the account that you used to create the rule. For …

May 13, 2026 · Use either Outlook rules in the shared mailbox itself or Exchange PowerShell Inbox rules, depending on permissions and admin access. To create a rule directly in Outlook (shared …

Note Automatic forwarding can also be set up in rules. For more information, please go to Use rules to automatically forward messages.

You can import or export rules for Outlook messages so that others can use them. When you import rules to an Outlook account, they are added to the end of the existing list of rules. You can import …

For more information on working with rules, see Manage email messages by using rules. Use rules to reply to incoming emails when you're away When you click File in Outlook, you should see a screen …

Clean up your inbox and keep your email organized with automatic filtering and sorting, and by using tools on the command bar like Sweep, Archive, and Move to. You can also organize your email using …